VALLEY SAS USERS' GROUP BYLAWS
of this organization shall be the Red River Valley SAS User's
of the Red River Valley SAS Users' Group is to provide
SAS users from North Dakota, South Dakota and western Minnesota
with information about SAS products and the opportunity to share
and exchange ideas, information and uses of those products.
Membership in the Red River Valley SAS Users Group shall be
open to any individual or organization interested in the use
or development of SAS products.
Membership in the Red River Valley SAS Users Group shall be
granted to any eligible individual or organization upon receipt
of a SAS* User Profile Form and the annual membership fee.
be three membership categories for the Red River Valley SAS
User's Group. The annual organizational membership
fee shall be $25.00 and shall permit any individual of that organization
to participate in the users' group. Annual membership fees for
individual members shall be $5.00 and annual membership fees
for student members shall be $3.00. The annual membership fee
shall be due by the first meeting of the year and shall cover
the period of January 1 through December 31 of the membership
of the Red River Valley SAS User's Group shall
be President, Vice-President, Secretary and Treasurer. The officers,
along with the immediate past President, will make up the organization's
Steering Committee which is responsible for conducting the daily
business of the organization.
will be elected for one year terms. Elections will take place
at the annual meeting and the term of the office shall begin
on January 1st of the next year.
person participating in the Red River Valley SAS Users' Group
as part of an organizational membership or as an individual or
student member is eligible for election as an officer. No person
may serve more than two consecutive terms in the same office.
least two months prior to the annual meeting the President shall
appoint a nominations committee whose purpose shall be to find
candidates for each office for the upcoming year. Nominations
for each office shall be made by the nominating committee at
the annual meeting or may be made from the floor. Each nomination
must be seconded before the name is placed on the ballot.
will be elected by secret written ballot with each member (organization,
individual or student) having one vote. A plurality of the voting
members present at the annual meeting is required to win an election.
Steering Committee shall be responsible for the conduct of the
daily business of the Red River Valley SAS Users' Group. It
will plan, schedule and oversee the meetings of the organization
and approve all expenditures of the organization.
President shall preside over all Steering Committee meetings
and all general membership meetings. She/He shall oversee the
activities of the organization, shall be the central contact
person for questions and suggestions relating to the activities
of the organization and shall appoint committees upon the recommendation
of the Steering Committee.
Vice-President shall assist the President in the conduct of the
organization's business, shall be responsible for the programs
at general membership meetings and will assume the duties of
the President in the event of his/her absence or resignation.
Secretary shall maintain the administrative records of the organization
to include organization correspondence, membership surveys and
records of proceedings. He/She will accurately record the proceedings
of all Steering Committee and General Membership meetings and
will be responsible for the publication of the organization's
Treasurer shall be responsible for the handlings of the organization's
monies. She/He will accurately record all financial transactions
of the organization, maintain the organization's checking account,
receive and safe-guard membership fees, maintain accurate membership
lists, disburse organization funds as approved by the Steering
Committee and present quarterly financial reports to the membership.
If the Presidency
should become vacant the Vice-President shall assume the position
of President for the remainder of the term. If
the Vice-President, Secretary or Treasurer positions should become
vacant they will be filled by Presidential appointment for the
remainder of the term.
5: Removal of
of the Red River Valley SAS Users' Group may be removed
from office by a two-thirds vote of the members present at a
general membership meeting provided the removal is for cause,
has been recommended by the Steering Committee and four weeks
written notification has been provided to the membership.
1: General Membership
meetings shall be held quarterly at a time and place selected
by the Steering Committee. The fourth quarter
meeting each year shall be designated as the organization's annual
meeting. Members will be notified of all meetings through the
newsletter. The members present at any general membership meeting
shall constitute the required quorum for that meeting. Any proposals
voted on by the general membership shall be decided by a simple
majority of the members present. Each member (organization,
individual or student) shall have one vote regardless of the
number of participants attending.
Committee meetings shall be held at the call of the President
or at the request of two or more committee members. At
least half of the committee members must be present to constitute
a quorum. Proposals voted on at a Steering Committee meeting
shall e decided by a simple majority.
to these bylaws may be proposed by any person of the Red River
Valley SAS User's Group in writing to the Steering
Committee. The Steering Committee will present the proposed
amendment to the general membership at the next regular meeting.
will be approved by a two-thirds (2/3) majority of the members
(organization, individual, or student) present at
the meeting following the meeting at which the membership was
notified of the proposed amendment. Members will also be notified
of the amendments and the date of the meeting at least two weeks
prior to the meeting.