607.1
DIVISIONAL ORGANIZATION AND JURISDICTIONS AND STANDING
COMMITTEES - The six or more divisions of NDSI shall each
be chaired by a Vice-chairman, the Senior Athlete Representative, or the
Coaches Representative, whose respective powers, duties, jurisdiction and
responsibilities are described in Section 606.7. Under each division Vice-chairman there are
officers, committees and direct responsibilities as follows:
.1
Administrative Division - Administrative Vice-chairman
Bylaws/Legislation/Rules
Club
Development
Computer
Elections
Insurance
Legal
(General Counsel, if applicable)
Membership/Registration
Public
Relations
Policies
and Procedures Manual
Swim
guide/Parents Manual
Secretary
Special
Events
Officials
.2
Age Group Division - Age Group Vice-chairman
Adaptive
Swimming
Age Group
Camps/Clinics
Program
Development
Technical
Planning
Time
Standards
Records/Top
16
Meet Sanctions
.3
Senior Division - Senior Vice-chairman
Awards
Camps/Clinics
Meet
Evaluation
Meet
Management
Meet
Sponsorship
Safety
Zone Team
.4
Finance Division - Treasurer
Audit
Budget
Finance
Marketing/Sponsorship
Swim-a-thon
Tax
Treasurer
.5
Athletes Division - Senior Athlete Representative
Athlete
Representatives
Athletes Committee
.6
Coaches Division - Coach Representative
Coach
Representative
Coaches Committee
607.2
NON-OFFICER CHAIRMEN AND THEIR COMMITTEES
.1
Elected, Ex-officio and Appointed Non-Officer Chairmen
A
Elected Chairmen - As provided in Section 606.2, certain non-officer committee chairmen and shall be
elected by the House of Delegates. Their eligibility, terms of office, etc.
shall be as provided in Sections 606.2, 606.3, and 606.6. These elected non-officer committee chairmen of NDSI
are:
(1)
the Safety Coordinator
(2)
the Registration Coordinator
(3)
the Technical Planning Coordinator
B
Ex-Officio
Chairman - Pursuant to Section 607.3, certain other committee chairmen are designated
ex-officio by virtue of an office currently held.
C
Appointed
Chairmen - The chairmen of all other standing committees shall be appointed by
the General Chairman with the advice and consent of the Board of Directors and
the respective division vice-chairman. The appointed standing committee
chairman shall assume office upon appointment or the date designated by the
General Chairman, and shall serve until sixty (60) days after the next election
of a General Chairman or until a successor is appointed and assumes office.
.2
Duties and Powers of Non-Officer Chairmen
-
A
Safety
Coordinator - The Safety
Coordinator shall be responsible for coordinating safety enhancement and
training opportunities as needed and for the dissemination of USS safety
education information to all Group Members, athletes, coaches and officials of
NDSI. The Safety Coordinator shall develop safety education programs and
policies for NDSI and make recommendations regarding same, and the
implementation thereof, to the Senior Vice-chairman, the Administrative
Vice-chairman and the Board of Directors. The Safety Coordinator shall make the
reports required pursuant to Section 608.7.
B
Athletes
Committee Chairman - The Senior Athlete Representative shall chair and have
general charge of the business, affairs and property of the Athletes Committee,
which shall be responsible for the publication of an athletes' newsletter and
shall undertake such other activities (a) delegated to it by the Board of
Directors or the General Chairman or (b) undertaken by the Committee as being
in the best interests of the Athlete Members, NDSI, USS and the sport of
swimming.
C
Coaches
Committee Chairman - The Coach Representative shall chair and have general
charge of the business, affairs and property of, the Coaches Committee, which
shall undertake such activities (a) delegated to it by the Board of Directors
or the General Chairman or (b) undertaken by the committee as being in the best
interests of the Coach Members, NDSI and the sport of swimming.
D
Registration
Coordinator - The Registration Coordinator shall be responsible for the
registration of Group and Individual Members and shall make the reports as may
be required by Section 608.6, together with such additional reports as may be
required by USS, the Board of Directors or the Administration Vice-Chairman.
E
Athlete
Representatives - The Athlete Representatives shall serve as the liaison
between the athletes who are members of NDSI and the Board of Directors and
House of Delegates. The Senior Athlete Representative shall chair the Athletes'
Committee.
F
Coach
Representative - The Coach Representative shall serve as a liaison between the
coaches who are members of NDSI and the Board of Directors and House of
Delegates.
G
Technical
Planning Coordinator - The Technical Planning Coordinator shall be responsible
for long-range planning regarding the swimming programs conducted by NDSI, the
continuing review and development of the NDSI philosophy and for advising other
committees and divisions regarding the implementation of the philosophy in the
context of NDSI's swimming programs. The Technical
Planning Coordinator shall be responsible for state wide public relations for
NDSI, serve as Swim-A-Thon Chairperson, be responsible for all state
championship medals, act as non-athlete membership registration chairman for
NDSI and be responsible for maintaining total coach certification compliance.
607.3
MEMBERS AND EX-OFFICIO MEMBERS OF STANDING COMMITTEES - Except
as otherwise provided in these Bylaws or by the Board of Directors, members of
each standing committee shall be appointed by the General Chairman with the
advice and consent of the respective division vice-chairman and the chairman of
the committee. The division vice-chairman shall be an ex‑officio member
(with voice and vote) of each standing committee within the respective
division. The ex-officio members and other designated members of certain
standing committees shall be as follows:
.1
Athletes Committee - The Athletes Committee shall consist of
the Athlete Representatives and at least three other Athlete Members or
Seasonal Athlete Members. The Senior Athlete Representative or the Athletes
Committee shall determine the number of additional Athlete Members. The Senior
Athlete Representative shall be the chairman of the committee.
.2
Audit Committee - The members of the Audit Committee shall
be the Treasurer, the Administrative Vice-chairman, who shall serve as
chairman, and the Coach Representative.
.3
Budget Committee - The members of the Budget Committee
shall be the General Chairman, the Treasurer, who shall serve as chairman, the Administrative
Vice-chairman, the Senior Athlete Representative, the Coach Representative, the
Age Group Vice-chairman and the Senior Vice-chairman.
.4
Coaches Committee - The members of the Coaches Committee
shall consist of the Coach Representative and such additional Coach Members as
may be determined by the Coach Representatives. The Coach Representative shall
be the chairman of the committee.
.5
Finance Committee - The members of the Finance Committee
shall be the General Chairman, the Treasurer, who shall serve as chairman, and
the Administrative Vice-chairman.
.6
Officials Committee - The members of the Officials Committee
shall be the Officials Chairman, who shall serve as chairman,
and at least two other members each of whom shall be a certified official of
NDSI.
.7
Personnel Committee - The members of the Personnel Committee
shall be the General Chairman, who shall serve as chairman, the Administrative
Vice-chairman and the Treasurer.
.8
Program Development Committee - The members of the Program
Development Committee shall be the General Chairman, the Age Group
Vice-chairman, who shall serve as the chairman, the Senior Vice-chairman, the
Coach Representative and the Senior Athlete Representative.
.9
Safety Committee - The members of the Safety Committee
shall be the Safety Chairman, who shall serve as the chairman, and five
additional members; one shall be an NDSI certified official, one shall be a
Coach Member, one shall be an Athlete Member and two shall be Club Safety
Coordinators.
.10
Technical Planning Committee - The members of the Technical
Committee shall be the Technical Planning Coordinator, who shall serve as
chairman, an Athlete Member and at least six (6) additional members of whom at
least fifty percent (50%) shall be Coach Members. The Athlete Member and the
additional members shall be appointed by the General Chairman with the advice
and consent of the Board of Directors.
The General Chairman or the
respective division vice-chairman may appoint the specified additional members
and any other members deemed appropriate or necessary for any of the foregoing
standing committees, except the Athletes, Coaches and Personnel Committees.
Committee members appointed pursuant to the preceding sentence,
shall hold their appointments at the pleasure of the appointing officer or
successor.
607.4
DUTIES AND
POWERS OF STANDING COMMITTEES -
.1
Audit Committee - The Audit Committee is authorized to,
and it shall be its duty to, conduct the annual audit of the books of NDSI
pursuant to Section 608.5 and present the results thereof to the Board of
Directors and the House of Delegates.
.2
Budget Committee - The Budget Committee is authorized and
obligated to consult with the officers, committee chairmen and prepare and
present a proposed budget for consideration and approval by the Board of
Directors and the House of Delegates. The officers and committee chairmen shall
provide promptly such financial information (current and projected) and budget
proposals as the Budget Committee may request. The proposed budget may contain
alternatives.
.3
Finance Committee - The Finance Committee is authorized to
develop, establish where so authorized or recommend to the Board of Directors
and supervise the execution of policy regarding the investment of NDSI's working capital, funded reserves and endowment
funds, within the guidelines, if any, established by the Board of Directors or
the House of Delegates. The Finance Committee shall also regularly review NDSI's equipment needs (both operational and office) and
the various methods available to finance the acquisition of any needed
equipment, make a determination of the best financing method for NDSI and make
recommendations to the Budget Committee and the Board of Directors.
.4
Registration Committee - The Registration Chairman is authorized
and obligated to conduct the registration of Group and Individual Members and
supervise the transmission of registration information to USS and assist in the
preparation of the reports required by Section 608.6, together with such additional reports as may be
requested by USS, the Board of Directors, the Administrative Vice-chairman or
the Finance Vice-chairman.
.5
Officials Committee - The Officials Committee is authorized
and obligated to recruit, train, test, certify, evaluate, retest, re-certify
and supervise officials for NDSI and such other activities as may be necessary
or helpful in maintaining a roster of qualified, well-trained and experienced
officials of the highest caliber.
.6
Program Development Committee - The Program Development Committee
is responsible for developing and coordinating an overall swimming program for
all levels of swimming in the Territory, including Age Group and Senior programs, and the development of long‑range
plans for swimming programs.
.7
Safety Committee - The Safety Committee shall be
responsible for coordinating safety enhancement and training opportunities as
needed and for the dissemination of USS safety education information to all
Group Members, athletes, coaches and officials of NDSI. The Safety Committee
shall develop safety education programs and policy for NDSI and make
recommendations regarding those programs and policies and their implementation
to the applicable division Vice-chairmen and the Board of Directors. When
approved by the Board of Directors, the Safety Committee shall be responsible
for the coordination of their implementation by the Club Members. The Safety
Chairman with the assistance of the Committee members shall prepare and
transmit the reports required pursuant to Section 608.7.
.8
Technical Planning Committee - The Technical Planning Committee
shall be responsible for long-range planning for the swimming programs
conducted by NDSI and for advice regarding the technical aspects of those
programs and of the sport of swimming generally.
607.5
DUTIES AND POWERS OF CHAIRMEN GENERALLY - The duties and powers
of the General Chairman, the division vice-chairmen, committees or
subcommittees (in addition to those provided elsewhere in these Bylaws) shall
be as follows:
.1
Preside at all meetings of the respective
division, committee or subcommittee;
.2
See that all duties and responsibilities of
the respective division, committee or sub‑committee in his charge are
properly and promptly carried out;
.3
Appoint such committees or sub‑committees
as may be necessary to fulfill the duties and responsibilities of the division
or committee, respectively;
.4
Communicate with the respective division,
committee or subcommittee members to keep them fully informed;
.5
Keep the General Chairman, the respective
division vice-chairman or committee chairman and the Secretary informed of the
respective division, committee or subcommittee actions and recommendations;
.6
Appoint a member as secretary of the
division, committee or subcommittee charged with taking minutes of each meeting
and forward reports or minutes of all meetings to the Secretary.
.7
Refer to the Board of Directors any
recommendation for action which would establish or change policies or programs
for NDSI, except as otherwise provided in these Bylaws or by the Board of
Directors; and
.8
Perform the other specific duties listed in
NDSI's Policies and Procedures Manual or as may be
delegated by the General Chairman, the respective division vice-chairman or
committee chairman, the Board of Directors or the House of Delegates.
607.6
DUTIES AND
POWERS OF COMMITTEES GENERALLY - Except as otherwise provided in these Bylaws,
the duties and powers of the standing committees shall be prescribed by NDSI's Policies and Procedures Manual, the House of
Delegates, the Board of Directors, the General Chairman or the respective
division vice-chairman. Except as otherwise provided in the Bylaws, the duties
and powers of any other committees and subcommittees shall be prescribed by NDSI's Policies and Procedures Manual, the House of
Delegates, the Board of Directors or the officer or chairman pursuant to whose
powers such committee or subcommittee was created.
607.7
REGULAR
AND SPECIAL MEETINGS - Regular and special meetings of divisions, committees or
sub-committees of NDSI shall be held as determined by the respective
Vice-chairmen or committee or sub-committee chairman. In addition, meetings may
be called where applicable by the division vice-chairman, or committee
chairman pursuant to whose authority a committee or sub-committee was
established.
607.8
MEETINGS
OPEN; EXECUTIVE (CLOSED) SESSIONS - Meetings of divisions, committees and
sub-committees other than the Personnel Committee shall be open to all members
of NDSI and USS. Matters relating to personnel, disciplinary action, legal,
taxation and similar affairs shall be deliberated and decided in a closed
executive session which only the respective members are entitled to attend. By
a majority vote on a motion of a question of privilege a division, committee or
sub-committee may decide to go into executive session on any matter deserving
of confidential treatment or of personal concern to any member of the division,
committee or sub-committee.
607.9
VOICE AND
VOTING RIGHTS OF DIVISION, COMMITTEE AND SUB-COMMITTEE MEMBERS - The voice and
voting rights of Board Members and Individual Members shall be as follows:
.1
Members - Each division, committee and sub-committee member shall have
both voice and vote in the respective meetings.
.2
Non-Voting Committee or Sub-committee Members - Unless
entitled to vote under another provision of these Bylaws, the General Chairman
shall have voice but no vote in meetings of divisions, committees and
sub-committees.
.3
Individual Members - Individual Members who are not members
of the division, committee or sub-committee may attend open meetings of the
division, committee or sub-committee and be heard in the discretion of the
presiding officer. Unless entitled to vote under another provision of these
Bylaws, Individual Members shall have no vote in those meetings.
607.10
ACTION BY
WRITTEN CONSENT - Any action required or permitted to be taken at any meeting
of a division, committee or sub-committee may be taken without a meeting if all
the division, committee or sub-committee members entitled to vote consent to
the action in writing and the written consents are filed with the records of
the meetings. These consents shall be treated for all purposes as a vote taken
at a meeting.
607.11
PARTICIPATION THROUGH COMMUNICATIONS EQUIPMENT - Members of any
division, committee or sub-committee may participate in a meeting of the
division, committee or sub-committee through conference telephone or similar
equipment by means of which all persons participating in the meeting can hear
each other at the same time. Participation by such means shall constitute
presence in person at a meeting.
607.12
QUORUM -
Except as otherwise provided in these Bylaws or in the resolution or other
action establishing a committee or subcommittee, a quorum of any committee or
subcommittee shall consist of those members present of the committee or
subcommittee.
607.13
VOTING -
Except as otherwise provided in these Bylaws or the Parliamentary Authority,
all motions, orders and other propositions coming before a division, committee
or subcommittee shall be determined by a majority vote.
607.14
PROXY VOTE
- Voting by proxy in any meeting of a division, committee or sub-committee of
NDSI shall not be permitted.
.1
Time - Except as otherwise provided in these Bylaws or the
resolution or other action establishing a committee or sub-committee, not less
than forty-eight (48) hours notice in the case of notice given by telephone,
and six (6) days notice in all other cases, shall be given for any meeting of a
division, committee or sub-committee of NDSI. Separate notices need not be
given for regular meetings that are scheduled well in advance. (See Section 616.1.5 for the various forms of notice.)
.2