University of North Dakota Grand Forks |
The student records maintained by
the University fall into two general categories—public directory information
and educational records. As the custodian of student records and in compliance
with the Family Educational Rights and Privacy Act of 1974 as amended, the
University assumes the trust and obligation to ensure the full protection of
these student records. The University practices the policy of maintaining the
confidentiality of educational records. It also guarantees that all records
pertaining to a student (with the exception of those specifically exempted in
the Code of Student Life) will be produced, with reasonable notice, for
inspection by that individual student. The administrative procedures on student
records as outlined in the Code of Student Life are adhered to by University
personnel who have or accumulate educational records which are in a personally
identifiable form.
Public
Directory Information
Directory information, which may be
released publicly in printed, electronic, or other form, is defined to include
the following: the student’s name, home address, local address, telephone
listing, e-mail address, date and place of birth, major field of study, class
level, participation in officially recognized activities, weight and height of
members of athletic teams, dates of enrollment, degrees and awards received,
and the most recent educational institution attended by the student.
The
student may request that directory information not be made public by completing
an appropriate form in the Office of the Registrar no earlier than the first day
of class and no later than the 10th day of class in a semester (or fifth class
day in the eight week summer session). This request will remain in effect for
one academic year. In the event of such a request, these data will be treated
as educational records information.
Educational records are those documents, records, files, and other materials which contain information directly related to a student and are maintained by the University of North Dakota or a person acting on behalf of the University. Educational records include more than academic records. Educational records, with the exception of those designated as public directory information, may not be released without written consent of the student to any individual, agency or organization other than authorized personnel. Directory Information may be released publicly in printed, electronic, or other form. See the Code of Student Life, section 8, for details on the various ramifications of the Family Educational Rights and Privacy Act (FERPA), its implementing federal regulations, and UND policies. Students have a right to file a complaint regarding a violation of FERPA with the Affirmative Action Office, 101 Twamley Hall, P.O. Box 7097, Grand Forks, ND 58202-7097, or with the Family Policy and Regulations Office, U.S. Department of Education, Washington, D.C. 20202.