STUDENT RECORDS
The student records maintained by the University fall into two general categories--public
directory information and
educational records. As the custodian of student records and in compliance with the Family
Educational Rights and
Privacy Act of 1974, the University assumes the trust and obligation to ensure the full protection
of these student
records. The University practices the policy of maintaining the confidentiality of educational
records. It also
guarantees that all records pertaining to a student (with the exception of those specifically
exempted in the Code of
Student Life) will be produced with reasonable notice, for inspection, by that individual student.
The administrative
procedures on student records as outlined in the Code of Student Life are adhered to by
University personnel who have or
accumulate educational records, which are in a personally identifiable form.
Public Directory Information
Directory information, which may be released publicly in printed, electronic, or other form, is
defined to include the
following: the student's name, home address, local address, telephone listing, date and place of
birth, major field of
study, class level, participation in officially recognized activities, weight and height of members
of athletic teams,
dates of attendance, degrees and awards received, and the most recent educational institution
attended by the student.
The student may request that directory information not be made public by completing an
appropriate form in the Office of
the Registrar no earlier than the first day of class and no later than the 10th day of class in a
semester (or fifth
class day in the eight week summer session). This request will remain in effect for one calendar
year. In the event of
such a request, these data will be treated as educational records information, and in response to
public inquiries the
University will verify only whether an individual is currently enrolled at the University.
Educational Records
Educational records are those documents, records, other materials and files, which contain
information directly related
to a student and are maintained by the University of North Dakota or a person acting on behalf of
the University.
Educational records include more than academic records. Educational records, with the exception
of those designated as
public directory information, may not be released without written consent of the student to any
individual, agency or
organization other than authorized personnel. Directory Information may be released publicly in
printed, electronic, or
other form. See the Code of Student Life, section 8, for details on the various ramifications of the
Family Educational
Rights and Privacy Act (FERPA), its implementing federal regulations, and UND policies.
Students have a right to file a
complaint regarding a violation of FERPA with the Affirmative Action Office, 307 Twamley
Hall, P.O. Box 7097, Grand
Forks, ND 58202-7097, or with the Family Policy and Regulations Office, U.S. Department of
Education, Washington, D.C.
20202.