UND recommends departments use the following standard agreement forms when hiring a consultant, guest speaker, or personal service. These agreements have been pre-approved by UND General Counsel ensuring timely processing of payments.

Consultant Agreement - Microsoft Word | 04.17.09
Description: This contract needs to be completed any time a consultant is employed.

Guest Speaker Contract - Microsoft Word | 04.17.09
Description: This contract needs to be completed any time a guest speaker is employed.

Personal Service Contract - Microsoft Word | 04.17.09
Description:  This contract needs to be completed any time a service is performed and the vendor cannot supply a contract.

If one of the above agreements is not used and an agreement from a consultant/guest speaker/vendor (third party) is used, it must be reviewed by UND’s General Counsel Office. Using a third party agreement over one of UND’s recommended agreements above may delay the payment process because UND’s General Counsel approval is required.

UND departments can choose not to use the recommended agreements above or a third party agreement and use an invoice from the vendor.  When doing so, the same information must be stated on the invoice (services performed, fees, other expenses, dates, etc.) that is required on the agreements and the invoice must be signed by the individual performing the service.

The agreements are recommended because many individuals being paid for services do not have prepared invoices with the individual signature and using the pre-approved forms above will expedite the payment process.

Microsoft Word | Word Perfect | 02.14.00 | Description: This form needs to be completed by any UND employee who has business concerns in another business outside of their UND position.

Microsoft Word | Word Perfect | 09.05.2007 | Description: This form needs to be completed when item(s) have been donated to a UND department.

Microsoft Excel | Adobe PDF | 11.21.07 | Description: Needs to be completed when a department is ordering items over $5000, service contracts, or when a vendor requests one. On the PDF form please fill in the quantity and the unit price or the total will populate.

Purchase Requisition - EXAMPLE
Microsoft Word | Description: Example of how a purchase requisition should be filled out.

Microsoft Excel | Adobe PDF | 11.16.07 | Description: Trademark purchase item request. On the PDF form please fill in the quantity and the unit price or the total will populate.

Purchase Requisition for Logo - EXAMPLE
Microsoft Word | Description: Example of how a trademarked item purchase requisition should be filled out.

Microsoft Excel | 11.30.07 | Description: Issued in the name of the UND employee, to employees designated by UND management, to make purchases equal or less than $5000.

Microsoft Word | Adobe PDF | 05.13.09 | Description: University terms and conditions for purchases.

Microsoft Word | Word Perfect | 07.1997 | Description: A department must fill out this form when making a purchase in which there is only one vendor that can supply the item. Time deadline does not constitute a sole source purchase.

Microsoft Word | Word Perfect | Description: This form must be completed by the Principal Investigator (PI) or Program Director (PD) for a subcontract when the vendor is named in the award.

Microsoft Excel | 06.23.09 | Description: This form is to accompany the purchase requisition for any software purchase that needs to be reviewed by the CIO office.

http://www.und.edu/dept/associatevpfo/html/tax_documents.html

Microsoft Word | Adobe PDF | 02.21.08 | Description: UND Departments and Student Organizations must complete all items above the dotted line. Artwork samples should be submitted by the manufacturer via Trademarxonline.

Trademarks Use Request Form - EXAMPLE
Microsoft Word | Description: Example of how a trademark use request form should be filled out.