Chester Fritz Library Technical Services University of North Dakota, Grand Forks
Chester Fritz Library, Technical Services Department

Cataloging Web Sites: Chester Fritz Library Guidelines

 

Resources

Cataloging Web Sites
Recommended references:
Anglo-American Cataloging Rules. 2nd ed. Chapter 9. Chicago: ALA, 1988. Amendments, 2001.
Cataloging Electronic Documents : Resources for Assessing and Accessing Electronic Resources, UND http://www.und.nodak.edu/dept/library/Departments/abc/Catedocs.htm
GPO cataloging guidelines : National Bibliography Program http://www.access.gpo.gov/su_docs/dpos/cgcomp01.html
CONSER Serials Cataloging Issues http://www.loc.gov/acq/conser/issues.html
Guidelines for the use of field 856, prepared by the Network Development and MARC Standards Office. http://lcweb.loc.gov/marc/856guide.html
Guidelines for Distinguishing Cartographic Materials on Computer File Carriers ... http://lcweb.loc.gov/marc/cfmap.html
Implementing the Revised AACR2 Chapter 9 for Cataloging Electronic Resources : an online training presentation from the Cataloging Policy Committee (CAPC) of the Online Audiovisual Catalogers, Inc. (OLAC). 2001 http://www.olacinc.org/capc/ch9.ppt
Integrating resources: a cataloging manual / BIBCO. 2003 http://www.loc.gov/catdir/pcc/bibco/irman.pdf
ISBD (ER) http://www.ifla.org/VII/s13/pubs/isbd.htm
Library of Congress Draft Interim Guidelines for Cataloging Electronic Resources http://lcweb.loc.gov/catdir/cpso/dcmb19_4.html
Cataloging Electronic Resources: OCLC-MARC Coding Guidelines. http://www.oclc.org/support/documentation/worldcat/cataloging/electronicresources/default.htm
Catalog electronic resources for the significant aspect of the content, rather than their physical form. Materials coded for Type of record as "m" are: computer software (including programs, games, fonts), numeric data, computer-oriented multimedia, and online systems or services. Other classes of electronic resources are coded for their most significant aspect (eg. language materials, graphic, cartographic material, sound, music, moving image). In case of doubt or if the most significant aspect cannot be determined, consider the item a computer file. For serials follow CONSER guidelines.
See Cataloging Procedures http://www.und.nodak.edu/dept/library/Departments/abc/catepol.htm
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MARC21 Tags and Rules

  Areas of the bib record: M=mandatory
MA=mandatory if applicable
R=required if available
O=optional
06/07
See also: http://lcweb.loc.gov/marc/bibliographic/ecbdldrd.html 		06 M
07 M
See OCLC Guidelines
http://www.oclc.org/support/documentation/worldcat/cataloging/electronicresources/default.htm
-- OR --
LC's Guidelines
http://lcweb.loc.gov/marc/ldr06guide.html
For Integrating Resources, use Blvl: i, base description on latest iteration, revise description to match, and make notes on earlier iterations.
(See 247, 547)
006/008

Type: and BLvl: are leader 06 and 07 but OCLC displays them as part of the fixed field (006/008). For serials coded Type: a (language material) and BLvl: i, use Continuing Resources 008.
See also Continuing resources: http://lcweb.loc.gov/marc/bibliographic/ecbd008s.html 		006 *MA
007 *MA
008 *MA
See also 006: http://lcweb.loc.gov/marc/bibliographic/ecbdcntr.html
See also 007: http://lcweb.loc.gov/marc/bibliographic/ecbd007s.html
010LCCNMA
020/022ISBN/ISSNR
050-099Classification *M
*086 is R for federal documents
130 UNIFORM TITLE MAIN ENTRY
Qualifiers are used to resolve conflicts. Practice has been to add "Online" for materials with electronic counterparts to print.
MA
1xxMAIN ENTRY(Author)
Created according to AACR2, chpt. 21-24.		MA
240UNIFORM TITLE
Supply if known or readily available according AACR2, chpt. 25. For serials, usually add: (Online)		MA
245 TITLE
Always give source in a note. HTML source code may be used for the title. For web pages without titles supply a title and give source of supplied title in a note. Include a statement of responsibility only if clearly stated.

#h [electronic resource] follows $a title

M;
MA #b #c
246 VARYING FORM OF TITLE
Use judgement in assessing each item and assign a complement of title variants deemed important.
examples:
Title in html header: ALA home page
Second title screen: ALA web page		 MA
247 FORMER TITLE OR TITLE VARIATION
A former title or title variation when one bibliographic record represents all issues of a serial that has changed title. E.g.
247 10 Everywoman's magazine $f v. 1-24, Jan. 1948-57
247 01 [former title] $g (varies slightly)
MA (R)
250EDITION
This should be interpreted broadly;
version and release are commonly used.
If a remote access e-source is frequently updated, omit the edition statement and give information in a note.		 MA
256TYPE AND EXTENT OF RESOURCE
Use the word "electronic", not "computer"
E.g. Electronic data (1 file : 2.5 gb)		 O - Library of Congress is omiting this field
260PUBLICATION, DISTRIBUTION, ETC.
Consider all internet resources to be published.
Publisher can longer be abbreviated, e.g. "The Dept."; it must be transcribed as on the item.
Use date for serials only if the date of the first issue is known.
If a web site [integrating resource] has multiple dates,
use the latest. 		MA #a #b;
M #c
(R)
300PHYSICAL DESCRIPTION
Remote files receive no description.
Use this only for direct access items. E.g.
1 computer optical disc : col.
Or, may use common term, e.g.
1 CD-ROM		 MA
[Chpt.9 revision: a) optionally, [for cartographic materials], use terms in subrule _.5B of relevant chapter or if none appropriate, use conventional terminology. eg. 184 remote-sensing images; ca. (19 mb) on 1 CD-ROM; or b) record terms in 3.5B in addition to the specific material designation, e.g. remote: 1 digital photo (tiff) or 32 p. : digital, PDF file
See: http://www.gpo.gov/su_docs/fdlp/cip/marc_field_300_91905.pdf
310FREQUENCY
For Serials with distinct issues, give frequency statement here (eg. Weekly, Daily, Monthly, etc.) and code in 008/16 Freq (006/01) [Also 853-855 #w]
For Web sites, loose-leafs, etc., use: "Continuously updated" and code Freq: k		MA,R
362ENUMERATION AND CHRONOLOGY
Use for serials.
Indicator 1 = 0 only when start date is known.
Indicator 1 = 1 when beginning coverage is unclear,
example: Coverage as of Oct. 12, 1998:
v. 39, no. 3 (July 1998)- 		MA,R
Online version of print has 362 matching the print. May also add 362 1 with coverage information. For serials born digital, only one 362 is needed.
4xx/830SERIES STATEMENT MA
538SYSTEM DETAILS Use two (2) 538 fields.

System requirements: Describe equipment needed
to access the electronic resource. (Mandatory for local access)

Mode of access:
Prefer formal note "Mode of access". (Mandatory for remote access)

M
516 TYPE OF COMPUTER FILE OR DATA General descriptor that characterizes the file (e.g. text, computer programs) Specific information such as form or genre of textual material may be included.
MA; not commonly used for journals access normally via Web
500SOURCE of TITLE
Chief source is the resource itself; take information from any formally presented evidence within the entire resource
Give the source of title information in a note, e.g.
Title from home page (viewed Nov. 2, 2000)
Title from HTML header. 		M
See on OLAC site, under CAPC: Source of Title Note for Internet Resources http://www.olacinc.org/, or
Notes
500Source of title/Description based on [Serials]
Give also, in new records, the date viewed in parentheses following the source of title per LCRI 12.7B3, because the title may not appear on individual issues and the information may be susceptible to change. If the description is based on an issue other than the first, combine the "Description based on" and source of title notes in the last 500 field.
Example: Description based on: Vol. 39, no. 3 (July 1998); title from home page (viewed on Oct. 12, 1998).		MA
500VARIATIONS IN TITLE
Use 246 $i for specific notes.
Use when an intelligible note cannot be generated in 246 		MA
500EDITION AND HISTORY
Give source of edition statement if different from that of title proper.
Examples:
Frequently updated; last update 2/18/97
Issued in part in print as: (title) 		MA
500Physical Description
Make notes on important physical details that are not included in the physical description area, especially if they affect the use of the item. 		MA
500ITEM DESCRIBED NOTE
Prescribes that the date on which the resource was viewed is always given for remote-access resources.
In practice this note is usually combined with the Source of Title Note and included in parentheses after that information. 		MA
506RESTRICTIONS ON ACCESS
Subscription/license restrictions on user access.
$u (Uniform Resource Identifier [i.e. URL]) is defined for this field
MA
530 ADDITIONAL PHYSICAL FORMS
$u (Uniform Resource Identifier [i.e. URL]) is defined for this field
If cataloging printout of web document, see   Web Print Cataloging
MA*
*if adding electronic data to print record
533REPRODUCTION NOTE
Typically, digital reproduction of print.
Example:
Electronic reproduction. $b Fargo, N.D. : $c North Dakota State University Libraires, $d 2002. $n Available via World Wide Web. $n Scanned and formatted by Kathryn Thomas, April 30, 2002. 		MA
502DISSERTATIONMA
514DATA QUALITY NOTE
$u (Uniform Resource Identifier [i.e. URL]) is defined for this field 		O
505CONTENTS
Use for multipart items with separate titles
$u (Uniform Resource Identifier [i.e. URL]) is defined for this field 		*MA
*if adding electronic data to print record
520SUMMARY
$u (Uniform Resource Identifier [i.e. URL]) is defined for this field		MA
540TERMS GOVERNING USE
Terms governing use and reproduction note.
$u (Uniform Resource Identifier [i.e. URL]) is defined for this field 		MA
545BIOGRAPHICAL or HISTORICAL DATA
$u (Uniform Resource Identifier [i.e. URL]) is defined for this field 		O
547FORMER TITLE COMPLEXITY
Description of complex relationship between former titles when an intelligible note cannot be generated from the 247. E.g.
247 Title varies: 1856-1890, 1894, News--1888,1891- News daily 		O
550ISSUING BODY NOTE
Example: Digitized and made available by: Cambridge University Press.		P
552Entity and Attribute Information Note
$u (Uniform Resource Identifier [i.e. URL]) is defined for this field 		O
555Cumulative Index/Finding Aids Note
$u (Uniform Resource Identifier [i.e. URL]) is defined for this field 		O
556Information about documentation note
Accompanying material not in the file.
Give only if given directly in the document and/or easy to find
O
583Action note
$u (Uniform Resource Identifier [i.e. URL]) is defined for this field 		O
500
 O
6xxSUBJECT HEADINGS
Assign as with any other medium. Assign at least one
or two from an established thesaurus or subject
headings system. 		MA
Use LCSH.
655GENRE HEADINGS
O
Apply 1 genre heading from the list. Indicator 2 is "0" when using LCSH heading as genre. Use 7 and $2 for other thesauri.
7xxADDED ENTRIES
Chpt. 21.29-30 Use judgment and assign added
entries which cover primary relationships associated
with the work (writer, programmer, principal
investigator, producer, featured composer, animator
and/or other artist). Do authority work if information is readily available.		MA
76X-787LINKING ENTRIES
Add linking entry notes as appropriate:
Other Editions - 775
Supplements: 770/772 - suppl or special issue / parent record
Host/Constituent: 773/774 - analytic, part of, In: / constituent, item w/in larger unit
Preceding/Succeeding: 780/785
Non-specific: 787		O
773 0HOST ITEM ENTRY
May be used to link to the bibliographic record for an aggregated collection of journals on each record for individual titles. If used, BLvl: needs to be "b"		O
Example: #t EBSCO Online #x 0038-0385 #w (OCoLC)42020976
776 0*ADDITIONAL PHYSICAL FORM ENTRY
#t Title #c Original #w (OCoLC)....
*CONSER default is 1, for no printing 		*MA
Use indicator 0 when we hold/have access to the title in another physical form.
Example: 776 0 #t Sociology #w 0039-0385 #w (OCoLC)1765950
*Not used if adding electronic data to print record
780/785PRECEDING/SUCCEEDING ENTRY
#t Title #w (OCoLC)....		MA
856ELECTRONIC LOCATION & ACCESS
Assign at least one giving an electronic location of
the item at the time of cataloging. Make sure the
address is the main screen for the journal or
document, not of an issue or subsequent screen.

NOTE: don't use tilde (~) or underscore (_) in the URL, replace them with these ASCII strings,
spacing tilde (~) -- %7E
spacing underscore (_) -- %5F
blank -- %20
MA
Common subfields: $3 Materials specified, eg. 846 42 $3 Finding aid:
$z Note, eg. Available to library patrons:
$u url
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    Last modified: 2007-2-6
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