In NISO 39

Cataloging Tip: Holdings/Description

Serial 853X and item record field Description

NOTE: Description applies to books and serials, etc.

In NISO 39.71, p. 30 -- it states – Abbreviate captions in accordance with the appropriate portions of “Abbreviations” in Appendix B of the Anglo-American Cataloguing Rules (current edition and revision) when applicable abbreviations are provided. If applicable abbreviations are not present in that list, other standard lists or ISO 832 rules may be used. If no abbreviation is available, record the caption in its full form.

In AACR2 Appendix A.23A it states “Do not capitalize the name of a season.”

Spacing is to follow table 3.1: Punctuation used in the extent of holdings area on p. 11 of NISO 39.71

Therefore:

1) Spaces in holdings and colons in Description (tab 2 and tab 4)

1-a) there should be no spaces except in relation to textual data – usually 866 rather than 853/853X

853/853X There should be no spaces in this holding: v.38:no.1(2004:Jan.) – Aleph IS generating this correctly for many new predictions, but migrated data is often incorrect.

866 for textual holdings might have: v.36 + “teacher’s guide” (a phrase needs quotes)

1-b) there should be a colon in between each level of enumeration (left column tab 5) and between the first 2 levels of chronology (right column tab 5)

v.32:no.1:pt.2(2004:Jan.2)

Tab 5 is just the numbers because the captions are in the HOL in 853

In PALS you would have done: V32N1P2Y2004M1D2

853 has what PALS had as V N P Y M D

853X and tab 5 have the 32 1 2 2004 1 2

each smaller part’s numbering goes on a separate line on tab 5

(Shelby’s opinion: if it sorts okay in Web OPAC, it is probably okay to leave as migrated. If it doesn’t, it should be fixed, because users will be confused)

2) Months should be abbreviated (or not) as follows:

Jan.

Feb.

Mar.

Apr.

May

June

July

Aug.

Sept.

Oct.

Nov.

Dec.

Aleph is incorrectly creating April, Jun. Jul. Sep.

3) Seasons should be

spring

summer

autumn

winter

4) Days are 0-6 with 0 being Sunday

5) new series = new ser.

Supplementary materials

For Cataloging continuing resources (serials) SEE: http://www.und.nodak.edu/dept/library/Departments/abc/sersuppl.htm

Finite (e.g. books) and continuing resources (e.g. journals) can both be supplemented by additional materials. Supplementary materials can occur at many levels and will be handled differently, depending….

A publication may have a related publication, each with its own bib record. The relation between the two is handled via 76X-787 fields which users in the OPAC can click on and move from one to the other. When a relationship exists, these fields should always be used as appropriate.

An analytic is a particular relation for which Aleph provides a LKR field as an additional link to be place on the individual title record. This allows users to click and find the main record and all other titles in the series. Aleph creates an additional link from the main title to the individual titles in the Web OPAC (not the GUI). See the CONNEXION-to-Aleph document

Finite and continuing resources may have supplemental materials.

a) Finite

* supplement can be contained within the item. This may be appropriately handled only within the bib, e.g. 300 + $e

NOTE: When important to aid users, it may also be described either in the 866 and the Description or if it IS a summary just in the 866. When in doubt, don’t.

EXAMPLE: 1 v. + CD-ROM

* A supplement can be a separate piece or a few pieces – these would have separate barcodes with appropriate descriptions for each piece

EXAMPLE:

331---- [ ] - no description for the main publication

331---- maps

331---- teachers guide

EXAMPLE:

v.6

v.6 + suppl.

v. 6 + teachers guide (in the 866, if used, put quotes around a phrase “teachers guide”)

* A supplement can be a continuing resource – this would have its own bib and HOL record

b) Continuing resources

*If the supplementary material has a title designating only form of publication (e.g. just “index”) and no unique title, and if the supplemental material is regular, part of the regular numbering, check it in as part of the regular numbering adding the supplement designation in the Description on tab2 and tab4 with “+” and as the next level of enumeration (not chronology) on tab5

EXAMPLE:

v.13:no.6(2004:June)

v.13:no.6:suppl.(2004:June)

v.13:no.12(2004:Dec.)

v.13:index(2004)

Similarly:

* If the supplementary material does not have a unique title and is part of the publication (525 or 555 fields indicate supplements or cumulative indexes are part of the title), the description would be in sequence of the highest level of enumeration

EXAMPLE:

v.1

v.1-26:index

v.2

v.3

* If the supplementary material has a unique title and it has a separate bib, it will have its own HOL and predictions done at 853 level on that record. The bib will have linking fields. No attempt is made to make the numbering “fit in” to the other title’s Description.

EXAMPLE:

Title A

v.130

v.131

v.132

Title B … cumulative index

v.1-130

* When binding serials, the Description will have the “+” at the end after the year

EXAMPLE:

v.13(2004) + index

* If a cumulative index is bound in a volume:

Description: v.19-20(1999-2000) + index v.11-20(1991-2000)

$o tab3 (caption) Index

$o tab4 (enum/chron) v.11-20(1991-2000)

4) Bound volumes (multiple bibliographic items in a container)

tab2 Description and tab5 Serial Levels do not necessarily match and are not intended to do the same thing.

Tab2

tab2 Description corresponds to NISO's "Holdings statement" - a full

statement of what we have which will include Enumeration levels but can

also include more

Statement (tab2)

tab2 Description is the colons-parentheses info AND the plus "+" info

OR more detailed info. Or it can be a combined statement in an 866 on

the HOL record giving a summary of multiple volumes in a single line

(866) of text

Tab5

tab5 Serial Levels is to give the hierarchical "Enumeration levels" - a

listing of the enumeration levels only

Enumeration Levels (tab5)

tab5 Serials levels a-f and i-l are for only for hierarchy. This is

colons-parentheses info only

This is no. 6 of pt. 3 of v. 12

o is for supplements and indexes

EXAMPLE:

Bound volumes with cumulative index

tab2 Description line for a bound volume reads as follows:

v.10(2000) + Index v.1-10(1990-2000)

tab5 Serials levels

Enum. Level 1(A): 10

Chron. Level.1(i)(year): 2000

Supp Index (O): v.1-10(1990-2000)

EXAMPLE:

v.16 of Civil War Times Illustrated is missing two out of

ten issues (no.6 and 8).

Note: The tab2 Description can list up to 3 chunks (CFL policy), the tab5 has

only one level - v.16 1977/78. If the tab2 description has more chunks,

give a summary range on tab2 and give the specifics in the HOL 866

(A/BC does). If there were 4+ chunks in the example, the description would just be for v.16.

tab2 Description appears as follows:

v.16:no.1-5(1977:Apr.-Aug.),v.16:no.7(1977:Nov.),v.16:no.9-10(1978:Jan.-Feb.)

tab5 Serials levels

Enum. Level 1(A): 16

Chron. Level.1(i)(year): 1977/1978