ALA Annual, Toronto, 2003

 

 

THURSDAY–-June 19

 

7:30AM - 6:00PM        Registration - North Building

 

 

FRIDAY--June 20

 

8:30AM -5:00  Marriott Eaton Centre -- Grand Ballroom A

Business of Acquisitions - Working Together to Get it Done: Acquisitions Librarians as Collaborators -- LEAVE EARLY !!!

 

Leadership in library acquisitions.

Leadership and management are different:

      • Long-term thinking, not crisis management
      • Whole institution, not just isolated problem
      • Emphasis on vision and values
      • Leadership implies: influence, leaders/followers, real change, change roles
      • Management implies: authority, management/subordination, producing services, coordinating
      • Vision has to be achievable, concrete/tangible, transformative - but not a mission statement; achieve through a group process

Values discussed (very much what Stan tries to sustain) - accuracy in accounting, working ethically with vendors, watching the budget for the good of the institution, data collection, etc.; it sometimes means saying "no" to selectors and vendors.

Acquisitions work is becoming more complex and some staff may not match the complexity of the work. More automation may create more rigidity and more room for error - 1 typo can cause havoc; there is a higher level of risk

            To lead change:

·         Read your environment

·         Know others and their values

·         Vision - create it

·         Tap your organizational culture

·         Learn how the system works and work with it

            Skills needed:

·         Knowledge of the publishing industry

·         Workflow management

·         Analytical skills

·         Budgeting policy

·         Automation and system thinking

·         Managing risk

·         Licensing and intellectual property law

·         Negotiating with vendors, faculty, etc.

Acquisition vision:  We will change the way we think about acquisitions; partner with scholars, adapt current best practices to new information formats and systems, etc.

            If you make a statement about values, vision, policies, etc., make sure you follow through. E.g. if we say we "can" or "can't" do something, follow through with it -- e.g. if we say we can't fulfill any orders placed after May 1 - don't do any.

                                                jlogburn@u.washington.edu       

 

Redesigning workflows

  • Will your workflow fit with your new system or do you need to adapt?
  • Will you use all its features?
  • Will it really work with your university accounting system?
  • Are there outside factors impacting workflow?

Look to do charting of workflows

  • Figure out costs
  • Do time studies 
  • Interview people about their jobs and then verify it with them
  • Understand the cultural organization you work in and the subcultures and external cultures -

What drives your institution?

Who moves what to whom?

What are the published policies?

 

According to Character of a corporation, there are four types of cultures: networked, mercenary, fragmented, and communal. Fragmented seems to be most common in academic libraries, but networked is most common in technical services - hence you have a problem

1) you can go to the individual regarding a problem - probably works better than a group meeting

2) need a vision of what you want to do, what problems needs to be solved

3) put together a team with people most concerned about the issue

            a) state the problem

            b) don't rehash old stuff (everyone already knows it)

            c) control the meeting and move it forward

            d) explain why changed is needed

4) address incompetency and reassign those people to what they can do

5) set goals and priorities in stages, short to long; assign people to tasks

6) determine who will be impacted by a change

7) plan follow-up

Workflows should be: a) dynamic, b) adaptable, c) flexible i.e able to continuously change

Accept the fact that "mistakes" and "failure" will happen - assess and go from there; learn how to fix it

Workflow change must take into account human factors; people fear losing their identity; staff need to become your partner in change

 

Another source, Managing transitions / William Bridges.

Transition means an "end" to something as well as something new; can cause disorientation; people will "grieve" over loss of the old way or deny it; some will find fault with others and everything around them.

            Define what's going to change and what it is going to mean for each person. Never deny the feelings people have but never give in; re-iterate your goals. As a manager you need to model your vision, your goals; need to continually assess your own feelings, how it's going, etc.

            Being a leader is "building people up" and recognizing when you've reached your limits of dealing with a person's issues, problems, etc. Build a community, a team; promote dignity and civility; cultivate the sense of importance of our work.

            You need emotional intelligence - listen to your own musings to grasp your own feelings about the situation.

            Your boss is not your mother - nuclear family roles, and erceptions and expectations you bring to work, you shouldn't.

 

Collaboration with vendors

            Vendors can come as consultants to help figure out how to make it all work for you including things like PromptCat, processing, etc.

            What are services we should expect from a vendor?

·         Invoices consolidated

·         Cataloging/PromptCat

·         Collection Development support

·         Ordering interface (online and/or print)

·         Reports ; data ; statistics

·         Out of stock ; out of print

·         Claiming ; cancellation

·         Special services - rush, etc.

·         Dependability

·         Approval plans

·         A neutral party between staff and outside influences (e.g. University accounting) or internal impediments (need to change workflows, rigid staff, etc.)

·         A good customer representative

·         Honesty about services being provided

 

 4:30-5:30 PM   Fairmont Royal York  -- Confederation 3

            SAC Subcommittee on Semantic Interoperability – Chair of meeting

                         

            Members present: Shelby E. Harken, chair; Lois M. Chan, Anton J. Olson, Diane Dates Casey, Daniel S. Lovins, Giles S. Martin

            Guests: David Farris, L∾ Nancy Brodie, L∾ Marie Whited, Yale; Keiko Suzuki, Yale; Corey Harper, University of Oregon; John Maier, Institute of Fine Arts, NYU; Eric Childress, OCLC

           

            Lois moved, Daniel seconded, to approve the minutes. Passed.

 

            Shelby explained problems with local webmaster changes that prohibit opening .doc and .xls documents. She asked whether people could deal with files converted to .htm or would prefer attachments to list. The concensus was to work with both.

 

NISO thesaurus. Shelby reported that Bonnie Dede had forwarded to her a number of documents and web page information on a new effort by NISO to revise Z39.19. The work is chaired by Amy Warner. SAC members Lynn El-Hoshy and Stephen Hearn are on that committee. Bonnie thought we should perhaps reference their work in our glossary or other documents. Amy could possibly be a speaker.

 

Lois has expanded work she had done for an IFLA paper and added thorough descriptions for a number of projects. Shelby will add it to the committee web page and update the project list as appropriate.

 

Nancy Brodie mentioned subject access control is being developed by the Library and Archives of Canada (L&AC - formerly NLC) for all documents which must all be in html format. Deanne Ceeman from L&AC is working on it.

 

Tony Olson reported the he and David Miller had a chance to see work OCLC is doing on terminology. The terminology services work is being developed by Diane Vizine-Goetz mapping some terminologies to GSAFD - LCSH and LC Children's. The work is part of OCLC's metadata switch which is focusing on harvesting, fusion, schema transformation, enrichment or augmentation metadata, terminology and name authority. Eric Childress added that GSAFD has been converted to a variety of formats and then other thesauri are being mapped to it. Diane is using algorithms and intellectual review and converting it to MARCXML for authorities and is using style sheets. She has also looked at ISO 11179 and Zethes. Eric thinks it would be demonstratable by the time of our program.

 

Shelby started a draft list of criteria for assessing projects which Daniel had a chance to review. Daniel believes the best method would be satisfaction surveys and expert opinion but we need to start somewhere. Shelby will add some further information and put it up on the web page.

 

Tony reported the SAC program, Getting the most out of subject references in the online catalog will be held Saturday. Sarah Shatford-Lane's and Pam Armstrong's presentations should be on the ALA web page shortly after ALA (http://www.ala.org/alcts, Click on Continuing Education, then Presentations)

 

(task list)

Shelby will: 

1. Revise the projects list with additions people sent in right before ALA

2. put Lois's document on the committee web page

3. put the newer draft glossary on the web page

4. review NISO documents Bonnie sent - anything for web page?

5. ask Lori Robare to add Canadians to listserv

6. post notes on listserv

7. Need to consider the possibility of publishing in some way (paper or cd-rom) any presentations from our program

8. David Farris - contact for Canadian Subject Headings (editor) David.farris@nlc-bnc.ca What are Canadians doing with interoperability with Amicus? Add as project? Program? Also possibly Pam Armstrong Pam.Armstrong@nlc-bnc.ca or Nancy Brodie brodie.nancy@tbs-sct.gc.ca

Try Amicus: http://amicus.nlc-bnc.ca/aaweb/amilogine.htm

9. MARBI paper adding subfield codes failed supposedly because FF and 7XX etc. cover linking to other subject lists - check it out more thoroughly

10. Corey Harper is a person working with Lori Robare. He is researching RDF MARCXML W3C, particularly platforms for web interoperability. charper@darkwing.uoregon.edu

11. Ask Lori Robare to add Nancy Brodie to listserv list

 

Note: Recommendations can just be printed or "filed" or "accepted" by SAC. Guidelines or standards need ALCTS approval.

 

 

8:00-10:00P    Courtyard by Marriott  --  Spadina 

ALCTS CCS Executive Committee

 

Presented the program proposal for the Subcommittee on Semantic Interoperability. Mary Larsgaard gave me tips on how to best prepare for the process.

 

SATURDAY--June 21

 

7:30-9:00        Courtyard Marriott  – Courtyard C

Bowker Breakfast (with Mary) 

           

Much of the focus was on an analysis tool; we are unlikely to use it. SEE HANDOUTS           

 

9:30-12:30      Westin Harbour Castle  --  Pier 5

MARBI - http://www.loc.gov/marc/marbi/an2003_age.html  

 

9:30-11:00         Went to ALA Office to prepare copies of Semantic Interoperability program proposal. Hence I missed MARBI.
                        At other meetings activities were reported. Adding the field 024 for standard number to the authority format caused much discussion and discomfort - it seemd to be trying to incorporate ISTC numbers but OCLC wanted it so it passed. Adding $2 in the authority format failed since much of the information is found elsewhere in the record. Regarding the proposal for article level and page ID with SICI standard punctuation, the 773 will have the additional article level information. Price and availablily was approved as requested by the British, but unlikely to be used in the U.S. The rule on digital graphic representation had no place in the format; proposal approved. 
 

10:00-12:00    Convention Centre  -- Room 810

 Conference 2000 Action Plan Forum - Bibliographic Control of Web Resources: A Library of Congress Action Plan (ccancelled)

 

10:30-12:00      Delta Chelsea -- Montbatten Salon

                        Taxonomies in context : making websites accessible

 

Tibor Shanto

Taxonomy

Hierarchical topic structure to which content can be added… structure supplies context. You really need a thesaurus and a taxonomy put together to produce something effective. We are used to and expect structure - most search engines don't do that. Building taxonomies is on the the fastest growing responsibilities undertaken by information professionals today.

One universal taxonomy overall would be ideal.

·         Hierarchical

·         Variable in depth and breadth

·         Polyarchy - allow mapping of a term to multiple relationship words

·         Synonyms and aliases

·         Descriptors

·         Full definitions

Taxonomies should meet the needs of people. Although good automated tools are being developed, it is unlikely that a totally automated process will be acceptable; human intervention is needed.

Bottom-up approach: Language independent. Can be automated

Top-down approach: More easily customized to human demands

Taxonomies allow the unlocking of the value of content:

·         Slices and dices information into manageable piece

·         Adds context

·         Allows universal retrieval across multiple languages and content

·         Links users to information

·         Personal selection of alerting channels

Factiva (his company) provides: a broad and granular subject hierarchy which is reviewed quarterly; it uses a hybrid categorization combining linguistic and statistical analysis, it's rules-based, and performs entity extraction.

 

HBS Business Thesaurus Development Project

            Each area has its own taxonomy as finding aids. They are linked together with a Knowledge Organization System (KOS), a contextual navigation system. They set up a faceted thesaurus with embedded taxonomy structure.

                        Billy Kwon - Baker Library - Harvard for Carol Ellerback cellerbeck@hbs.edu

 

 

Deanne Zeeman. Resource Discovery and Taxonomy in the Government of Canada. (Deanne is registrar for vocabularies; gc.ca domain)

            She addressed how metadata and taxonomy enhance resources discovery. She uses the term "information objects" for web documents. Typical search engines rely on keyword weighting, ranking, etc., but neither maintains contextual meaning.

            The Canadian government has an online policy of one-stop shopping. They want a common look and feel standard with a goal to aggregate information on a topic, iregardless of the agency creating it. A modified Dublin Core (DC) standard is used, with 5 elements mandatory. In addition they employ GILS, IEEE-LOM, ISO 19115 (geospatial), etc. All elements, except title, must follow a standard. Controlled vocabularies are used for subjects; other controlled vocabularies are being developed for other DC elements, e.g. format.

            A web page with a list of vocabularies being used in Canada, Thesauri and Controlled Vocabularies, has for e.g. dc.type, dc.subject. They merge user vocabulary with standard vocabularies with gateways and clusters. The cluster blueprint: a) general (umbrella terms), b) specific. They developed their website based on surveys of users. It resulted in: I) gateway canada.gc.ca - based on what people said they wanted to see; II) then can select information and services by subjects and audiences; then you have clusters (large topics including more specific terms). The taxonomy allows the establishment of categories of information and standardization of terminology.

            Clusters need to provide seamless navigation across content modules. Goal: a) maximize investment by module re-use; b) ensure consistent users experience in searching and browsing. To match user terminology with standard terminology, subject values are assigned from Dewey (DDC) (numerics are language-neutral) DDC headers are useful for technical services staff but not users. They mapped (linked) user terminology with DDC standardized categories so the user sees the vernacular and technical services staff see corresponding DDC numbers and descriptors.


  

2:00-5:30        Westin Harbour Castle  – Metro Ballroom East

CC:DA – Liaison

http://www.libraries.psu.edu/iasweb/personal/jca/ccda/306-agen.html      

 

A new task force was formed for 21.0D. Others ongoing: Appendix on major and minor changes, pre-conference on FRBR for 2004, consistency across AACR, reconceptualization of Chap. 9, and FRBR terminology.

 

SEE Handouts for LC report and NISO report.

 

ALA publishing. Full revision of the index will be in the next update. Cost, ca.: $19.00. The infobase is moving along.

 

SEE Handout for JSC report.

Matthew Beacom is going to see if access to documents can be expanded for non-CC:DA members who are on CC:DA task forces. The JSC Committee on Principles is reviewing the question of whether there should be a new edition of the rules. They are hoping to find an editor that could work on all of AACR rather than via the normal CC:DA-like process. Matthew reported that JSC seemed to have received a number of CC:DA documents as thought pieces, not something significant to proceed with. CC:DA decided to endorse 4JSC/LC/58, Specific characteristics of electronic resources (chap. 9). John Attig thought we should respond to some of the JSC documents in the agenda. Chief source is pertinent to Area 2 consistence work; Area 5 work CC:DA has done is in conflict with Tom Delsey's comments; GMDs, etc. Discussion - sources of description can only be found on the carrier of the manifestation, i.e. not at the expression level, yet rules are addressing the expression level. There are differing opinions on which part is the first part of a multipart item.

            Several related agenda items focused on conventional terminology. The SMD serves several purposes: a) description of the physical carrier; b) "sensory mode" of manifestation - heard, viewed, etc.;

c) type of cartographic material. General terms like CD-ROM and DVD-ROM for computer readable seems reasonable, but lets not list every known, or yet-to-be-know term. Zipdisc and Photo-cd are trade names and we don't usually include those. We also shouldn't rename old terminology. It was decided to retain existing terms and add them to the list presented in the proposal. A problem is that terms in common usage (conventional) can overlap, e.g. "computer optical disk" and CD-ROM are likely the same thing but not necessarily. SMD discussion will continue on the listserv. Making a decision seems so very hard because carrier, format of carrier, and content keep getting scrunched into the SMD and we can't seem to separate it.

 

5:00-7:00        Canadian Broadcasting Corp – with Betty and Mary

Firefly books reception 

 

 

SUNDAY--June 22

  

8:30-12:00           Sheraton Centre Toronto  -- Dominion Ballroom

CC:DA  -- "Don't Be Dysfunctional: How to Put The Functional Requirements for

                        Bibliographic Records (FRBR) in Your Future"

 

IFLA website: http://www.ifla.org/VII/s13/frbr/frbr.html

 

SEE HANDOUT.

 

The entity-relationship model defines entitites, relationships, and attributes. In Group 3 are subjects: concept, object, event, place PLUS group 1 and 2 (1=work, expression, manifestation, item; 2=person and corporate body responsible for creation)

 

Manifestation - the work and the particular expression (version) has to be put on or in something (carrier) and copies of this are made (i.e. they are all the same). One of these is an item (exemplar). The work is realized in the expression. The expression is embodied by a manifestation. The manifestation is realized in exemplars (items). Then we have to portray relationships in the OPAC that are inherent in the works.

 

9:30-12:30      Delta Chelsea  -- Rosetti

SAC  - General Meeting

 

SEE HANDOUTS WITH AGENDA ITEMS

 

MARBI report

The addition of $2 was not approved because it is redundant and the yxx is were linking is supposed to be done.

 

Sears report 

·         There are a large number of new headings

·         There are expanded instructions on subject assignment and use of genre headings

 

LC report

  • 26th ed.of LCSH should include listing of all free-floating headings
  • Headings changed: earthquakes, Great Britain application, journeys to travel
  • 781 can be added by NACO participants for newly established or revised geographic subject headings that are authorized also for used as subdivisions

 

DDC 22

Beginning July 1, LC will start using DDC 22 and082 $b will be 22

A number of major subject changes have been made and some tables have major changes, especially 5 and table 7 is gone

Removed redundant info, moved some schedules into tables, and took out some information completely

A separate publication will be available: Dewey Decimal Classification: principles and application

Relocations are listed at: http://www.oclc.org/dewey/DC_Edition_22/Relocations_and_discontinuations.pdf

Work is underway on the first German translation of DDC. Once translated, they will assign built number for German literary warrant. The question is how that subtle transformation will affect interoperability with other translations.

 

IFLA

There is no report because they haven't met since last ALA. The Classification and Indexing section will sponsor 2 programs that will include a paper on FAST, UDC, system function, DDC 22, etc.

 

MLA.

MLA is planning a pre-conference on music subject headings

 

AALL

AALL hasn't focused much on subject headings; they have instead been focusing on classification of religious law.

 

Discussion period focused on FAST.

  • FAST can be searched now. It is not perfect, but we can try it out. It asks for a login, just <enter>
  • Chronological headings? - any range could be established. Users could click on it but it isn't necessarily historically the right time period; centuries are 00-99.
  • Geologica dates - they will make authority records so there would be a number a user could enter
  • All named periods in $y will be established except monarchs names with associated dates

 

 

ARLIS/NA

ARLIS is proposing to move "buildings" to name from the subject file. Currently they are 110s with authorization only for subject - i.e. not to be used as a corporate body. If it could be additionally used as a subject, then one could use 510s to show former/later names and 670s to explain name changes, e.g. a company business building can become a museum with a completely different name. As a geologic, we are to use only the lates name, hence you lose all former names. Named works of art and named archaeological sites are alread in the names file. They also propose using a qualifier. The only disadvantage is that it is taken out of LCSH's syndetic structure.

 

SAC's revised charge has been approved.

 

LC Action. Shelby reported on program development and updating of Marcia Bates' paper and related research work.

 

12:00-1:00        Metro Convention Centre -- Exhibits

 

            At OCLC's booth I saw a brief demonstration of the new client, but the Internet was down so it wasn't very helpful.

            Stopped at Coutts. They have a new interface in 2 parts: 1) bookstream and 2) slipstream

            1) Bookstream

·         Can search by type/genre or subject

·         Can receive books or slips

·         Can set an overall profile and also a subclass level

·         It will notify you if you have already ordered the title from Coutts or another vendor (how?)

·         Can download for free, a brief MARC record (for use in ACQ)

·         Full MARC is an extra service

2) Slipstream

·         Can still set profile by type, then subject

·         Can forward to faculty/bibliographers electronically; can store that activity in Coutts

·         Can set up so faculty/bibliographers can search and forward to acquisitions department

·         Can make a desiderate file; when ready you can use the forward feature

·         Can set up PromptCat

·         Can electronically invoice

·         If we have a profile already, they should contact is in the next few months about accessing the online service

 

1:30-3:30          Delta Chelsea  --  Churchill Ballroom

ISBDs - do we still need them ? - John Byrum (IFLA and ISBDs), Glenn Patton (ISBD's worldwide), Olivia Madison (ISBDs and FRBR), Lynne Howarth (ISBDs in metadata)

 

John Byrum

ISBDs are used by all national entities. It supports automation of machine readable bibliographic records, i.e. universal bibliographic control (UBC). Three purposes of ISBDs:

  • Interchange of bibs from different sources
  • Interoperability across languages using punctuation
  • Conversion to electronic form
  • ISBD(G) is the pattern all others conform to

ISBDs are undergoing a general review to compare them to FRBR to ensure conformity. They are studying the use of FRBR terminology in consultation with JSC; JSC may prefer to use its own terminology with reference to FRBR. They are working to develop guidelines for application of ISBDs for works in multiple formats. They are also working to regularize transcription of series statements, re-examing area 8 (standard numbering), and determinigng future of a consolidated or concise ISBD

 

Glenn Patton

SEE HANDOUT

 

France takes ISBD(G) and make its own 9 separate standard AFNOR documents. In France punctuation is not force into rare materials. In Italy (RICA) uses the areas, but not the punctuation; they intend to incorporation FRBR. IFLA will have a meeting of experts, Internationl Cataloging Code Working Group http://www.ddb.de/news/ifla_conf_index.htm

 

Olivia Madison

ISBDs and the FRBR functions of: find, identify, select, obtain. In FRBR, entity group 1, "work" has no physical quality - it is just an intellectual creation; "expression" is a physical form with particular variances in content, e.g. adaptation, translation, etc.; "manifestation" - all exemplars all contain the same physical characteristics - catalogers then describe the common characteristics of the manifestations, but also aspects of the work and of the expression; once that is done we define relationships; "item" what we barcode, shelve, etc. and may need anote about a personal signed copy, etc. 

 

Lynn Howarth

Howarth@fis.utoronto.ca

Putting the ISBDs in metadata towards a common bibliographic control.

An IFLA working group on metadata schemes is looking at a metadata core record along with guidelines. They identified a number of schemes, e.g. Dublin Core, EAD, GILS, VRA, etc. They attempted to cross-walk all these chemes in relation to the FRBR model, i.e. which search criteria correspond to "find", "identify" can be confirmed from description and hence distinguishing between; "select" is assisted by language, version, etc. descriptors; and "obtain" is place an order, place a request, access remotely

http://www.fis.utoronto.ca/special/metadata/shortwalk.asp

 

MARC is described as a baseline. Crosswalking identified "exact" matches, one to several, several to one, and fuzzy. They went back to the ISBD 8 elements and FRBR and came up with a "core of cores" (thanks to Lois Mai Chan) and came up with 10 elements that are schema-independent: subject, date, conditions of use, publisher, name assigned to a resource (title), relationshipo to others, language/mode of expression, source identifier, resource type (what it IS), author/creator. At the very least you should use these 10 elements. This will be discussed in Berlin in Aug. They may need to qualify the elements and provide guidelines for use. They hope to expan to a multilingual and multiscript environment. Also, trying to remaing open and flexible in a changing Information Technology (IT) environment. http://www.fis.utoronto.ca/special/metadata

 

Example:

Subject - no match

Date - area 4 publisher date

Conditions of use - Area 7, notes

Publisher - Area 4, publisher

Name assigned to resource - ISBD area 1 = title

Relationship to others - Area 7

Language - Area 7

Resource identifier - Area 7 and 8

Resource type = gmd, smd, Area 7

Creator - Area 1

 

 

1:30-3:30          Westin Harbor Castle  --  Metro Ballroom West

Training for Effective Subject Cataloging -- preview of PCC training

 

Basic Subject Cataloging Using Library of Congress Subject Headings / PCC and SAC Subcommittee on Subject Training Materials http://darkwing.uoregon.edu/~chixson/subj/publicsubj.html

 

This is a cooperative effort by the ALCTS Subject Analysis Committee (SAC) and the Chair of the Program for Cooperative Cataloging's (PCC) Standing Committee on Training (SCT). It addresses an identified need to provide more training for catalogers, particularly for subject analysis. The curriculum is still in development and will be ready by ALA Annual 2004.

 

 7:00-9:00         Metro Convention Centre -- 205 C/D

                        PCC -- CONSER's 30th birthday

 

 

MONDAY--June 23

   

 

8:00-12:30      Westin  Harbour Castle – Metro Ballroom East

                        CC:DA  -- Liaison

 

Differences between, changes within: Guidelines on when to create a new record - approved by CC:DA. They will be pursing publication and hope to put it free on the web.

 

There was a concensus approval of the German capitalization

 

The Turkish "bir" was tabled for further expert input.

 

12.1E1. The rules allow cataloger judgment, so is it a training issue? Law Loose-leafs would often include other title infomraiton and serials catalogers would often not do so, so how clear is this? Rearrange so the rules say to record other titles with the examples given, then add the allowance for judgement of "if important.

 

21.0D. This is not ready. For the relator issue, LCRI currently says don't apply so politics enter the issue. They need more rationale and a plan. They want to review it against FRBR; many anlaytics with relations on one, DC relators, etc.

 

Chap. 9 reconceptualization. Preliminary at this time.

·         Chap. 2 refers to a static resource.

·         Many websites are integrating

·         Some are web pages that exist onlyl to lead you to some other electronic resource

·         Discussed need to look at including chap. 11

·         Chap. 1 needs a source of information for electronic stuff

·         Suggesting there be a hierarchy of sources for chap. 9 (which previous revision ais was the whole document without any guidelines) 

·         This would go to JSC like a discussion paper, not a proposal

 

Coloured illustration. Moved option 3 be approved to remove the current definitions from the glossary; if a rule for a specific format needs needs to deal with a single color, it can be addressed there

 

Consistency.

Each document has a summary of issues for discussion

  • Movement appears to be to expand chap. 1 and only consult 2-12 for the format, rather than in each chap. 2-12 tell people stuff again and then tell them to go back to chap. 1 also; however we need to make sure we keep references between the chapters when needed so users know where to go; the specific chapters would contain only specific terminology and content/format/carrier issues pertinent to the format
  • Probably will no include references in each chapter to chap. 1
  • FRBR - still up in the air, but need something for "transcribe the xxx as found on the xxx"
  • All chapters will say manufactured in the publishing area and 1,2,3,5,12 will also say printer or manufacturer or even creator.
  • Areas 2-4, and 6 were discussed will mostly minor editorial changes suggested.

 

 

Web master: temporarily CC:DA stuff is still at the Penn State server. Ideally it ought to be at ALA's site but realistically it isn't going to work well there.

 

12:00-1:30        Sheraton Centre Toronto Hotel –  Grand Ballroom

summer only            OCLC Luncheon 

 

OCLC presented an overview of projects, research, status, etc. of OCLC worldwide.

 

OCLC will begin work with UNESCO and support the IFLA fellows program. Consortial cooperatives are growing and OCLC realized they need to be addressed: a) things like joint collection development, 2) things like remote storage. The Members Council are focusing on three areas: a) digital - center for expertise, training, leadership, continuing education; b) standards and technology - training on standards; c) clearinghouse - one-stop for staff development. OCLC goal is to be the leading global library cooperative, helping libraries serve people, providing economical access to knowledge through innovation and collaboration.

 

There are 750 new cataloging members in OCLC. OCLC has invested heavily in its own staff training. They are trying to maintain costs. There are 43,000 libraries in 86 countries using OCLC. They are trying to transition WorldCat into a world-wide bibliographic resource. New projects: WebJunction, Dewey 22, E-Learning Task force studying e-learning on campuses, Netlibrary has 7300 libraries, QuestionPoint has 1000 libraries, Digital Archive includes GPO, NLM, LC. OCLC will have a link from CONTENTdm to WorldCat using CONTENTdm metadata; OCLC batch loads harvested data residing on the CONTENTdm server is converted to MARC. The are working with CONNEXION on Oracle, with Unicode, and FRBR.

           

2:00-4:00        Sheraton Centre Toronto Hotel -- City Hall

                        SAC -- General meeting

 

Getting the Most out of Subject References in the Online Catalog - held Saturday. Sarah Shatford-Lane's and Pam Armstrong's presentations should be on the ALA web page shortly after ALA (http://www.ala.org/alcts, Click on Continuing Education, then Presentations)

Recommendations: http://www.ala.org/Content/ContentGroups/ALCTS1/Cataloging_and_Classification_Section/Committees3/Subject_Analysis/Subject_Reference_Structures/Subject_Reference_Structures.htm

 

Reference structures.

Catalogers tend to add broader and narrower terms to bibliographic records because online systems don't handle reference structures and a way to assist users. It is would also help if the Library of Congress would distribute narrow headings to vendors to use. 

 

Report of the SAC Subcommittee on Fiction Guidelines.

There is no agreed upon sigle suite of genre headings

There is no method to address semantic interoperability

How will the mentioned genre headings interplay with others like AAT or the Index of Christian Art Terms ...?

 

NISO Z39.19.

A committee is looking at controlled vocabulary tools, how to address vocabulary differences, how tools and functions resemble and differ.

 

New members will be Shannon Hoffman, Linda Aldona, and Shawn Racine; Bruce Trumble will be chair.

 

 

2:00-4:00          Sheraton Centre – Conference Room B/C

ALCTS/SS Committee to Study Serials Cataloging - watch for reports

 

Discussion of the recommendations to create one bibliographic record for an online journal, irregardless of who or how many aggregator vendors provide access. The Library of Congress will not be making separate online records for titles held only in aggregated format, particularly those not retaining the format of the journal,  e.g. Gale. If a title is available in print, it will form the basis for description.

http://www.loc.gov/acq/conser/dbissues.html

http://www.loc.gov/acq/conser/2003agenda.html

http://www.loc.gov/acq/conser/optionbplusdec2002.html

http://www.oclc.org/oclc/bit/272/content.shtm#interim

http://www.loc.gov/acq/conser/consln22.html#aggrec

 

 

TUESDAY--June 24

 

9:15-9:45        Sheraton Centre – Executive

ALCTS Program Planning -- appointment

 

Mary Woodley presented the program proposal on Saturday for LC Action 2.3 and NRMC. She was shocked to hear a statement to the effect that her committee may not be viable as such by next year. 

 

Shelby Harken presented the program proposal Friday night to CCS Exec for the SAC Subcommittee on Semantic Interoperability. She was advised that the ALCTS Program Planning Committee felt there were too many program proposals but CCS Exec approved the proposal. Shelby brought the proposal to the Program Planning Committee Tues. Shelby was advised that there is very little funding for programs and that too many have been proposed, so she was asked to prepare a joint program proposal as soon as possible. The sooner it can be approved, the more likely any funding might be possible. They indicated they would only cover ca. $500 for a single speaker for both programs together.

 

Shelby needs to send a new proposal to Steve Dalton Dalton@nedec.org who will take care of getting it to ALCTS Program Planning. The preferred time slot is Sun. 1:30-5:30, second choice is Sat. same time. Once approved (Shelby will be contacted via email), Shelby needs to contact Katherine Walter kwalter1@unl.edu ASAP for request funding for speakers - provided we have a commitment from HILT, MACS, or Renardus. Once all is approved, Shelby will be placed on the listserv for programming. Shelby will copy Judy and Mary.

 

1. Get approval for new proposal

2. Get suggestions for names for HILT, MACS, or Renardus

3. Get commitment for HILT, MACS, or Renardus speaker

4. Request funding if a commitment is received.

5. Follow remaining directives for program planning.