GENERAL INFORMATION

The purpose of this manual is to provide the supervisor with a ready reference source that will answer questions concerning student-employee employment, orientation, supervision, evaluation, payroll, termination, and grievance procedures.

The Student Financial Aid Office, Box 8371, Twamley Hall, Room 216, telephone (701) 777-3121, has overall responsibility for administering, organizing, maintaining, directing and supervising the student employment at the University of North Dakota. The Institutional Employment Program is managed by the Student Financial Aid Office.

"Student Employment" includes work paid through the Federal Work-Study Program as authorized by Title IV, Part C, of the Higher Education Act of 1965 as amended, or paid through institutional funds as budgeted and approved by the Council of Deans, Vice Presidents and the President of the University of North Dakota under the regulations of the Board of Higher Education and the State Legislature. The differences and similarities in procedures for these programs are outlined in this guide.

If students continue to work for a department after the end of an academic year, the department must determine the students continued eligibility for student employment and reappoint them. Summer appointments must be made separately from academic year appointments.

Generally, students must be enrolled and attending class to be eligible for student employment. For student employees, the university does not normally contribute to the Federal Insurance Contribution Act (FICA) program or the Job Insurance program. Pursuant to Internal Revenue Service guidelines, some students may have FICA withheld from their pay during the Summer Semester.

Federal Work-Study Program (FWS) Funding

The Allocation Committee will approve a dollar "base" amount for each department each fiscal year (July 1 to June 30), depending upon the availability of federal funds. The departmental “base” funding is the total amount of money the department has available to pay students employed under the Federal Work-Study Program during a fiscal year. Funds are composed of 75% Federal dollars and 25% UND matching dollars. The number of positions hired is determined by the departmental funding and how the department intends to budget the use of that amount (i.e. concentrate most of the earnings during the fall or spring semester, or spread earnings evenly throughout the fiscal year). In addition, each student with Federal Work Study funding has been awarded an annual amount that represents the maximum they may earn.

Institutional Employment Program (INST) Funding

Institutional Employment for student employees is funded 100% from the departmental budget. The amount for each department is determined by the University's Budget Committee. Any change in this amount should be requested at the time other budgetary items are considered each fiscal year. There is not limit on how much as student may earn, but we recommend students work no more than 20 hours per week.