Generally, all payments to students must be reported to the Student Financial Aid Office.  This includes waivers, scholarships, grants, tuition remission, etc.  The only exception is payments that are made to a student for work performed and go through the payroll system.

A waiver is an award to a student for a specific expense like tuition, fees, room or board and is not directly paid from a University, Alumni, or Grant fund. 

• This type of funding is reported to Student Account Services (or the Graduate School in the case of graduate tuition waivers) and is reported to the Student Financial Aid Office.
• The waiver process allows for adjustment of the amount of the award up or down based on the student's actual enrollment/charges.

A scholarship is an award to a student that is directly paid from a University or Alumni fund.  A scholarship is usually granted based on financial need and/or merit and does not have to be repaid. 

• Scholarships are reported to the Student Financial Aid Office using the Dynamic Form on the previous page.
• Scholarships must be awarded as a fixed amount per semester (i.e. $500 for fall semester, $500 for spring semester for a total award of $1000).
• Scholarships can have a minimum enrollment requirement per semester but the amount cannot be adjusted based on actual enrollment/charges.
  • Example:  minimum enrollment requirement is 6 credits:  scholarship will be disbursed if the student is enrolled in at least 6 credits on the census date (last day to add a full-term course), the amount is not adjusted if the student is actually enrolled in 9 credits or 12 credits.
• Scholarship awards are not adjusted if the student drops or adds credits after the census date.
• Scholarship awards are not automatically adjusted if the student withdraws from all classes after the award is disbursed.

A grant is an award to a student that is directly paid from a grant fund (has a project number).  A grant may be used to pay tuition, fees, or other expenses depending on the stipulations of the grant.

• Grant payments to students (that are not payroll) are reported to the Student Financial Aid Office using the Dynamic Form on the previous page.
• Grant payments are made to a student using the same system as the scholarships and are subject to the same limitations indicated above.

All other payments to students from a University or Alumni fund (that are not payroll) are reported to the Student Financial Aid Office using the Dynamic Form on the previous page.

• These payments may be known by a variety of names:  award, remission, assistance, reimbursement, etc.  However, they are all made to a student using the same system as the scholarships and are subject to the same limitations indicated above.
• Tuition remission (from a UND, Alumni, or grant fund) for graduate students is reported directly to the Graduate School.  The Graduate School will notify Student Financial Aid of the award.
• If you have a situation that does not seem to fit the descriptions above, please contact the Student Financial Aid Office to discuss your specific situation.